MINUTES

 

PETROVIC ANNUAL GENERAL MEETING

 

2.00-5.00pm, 21^st October 2007

Arrows on Swanston

 

Shazana Sofia Mustapa (Chair) President Muhammad Zafril Aznor Vice President Khaidatul Nisa Mohamed Zabidi Secretary Zuriyaty Md Yusoff Vice Secretary Aishah Mastura Supian Treasurer Muhammad Yusri Mat Lani Muhammad Ashraf Rozali Fatimah Az-Zahra’ Fikri Akmal Mohamed Saleh Hairul Hazwan Drahman Eby Joharr Rubian Mohd Yusoff   Abdul Ghafar Aimi Nordin Ajjrina Annuar Alia Rashiqah Ab Rahman Anas Fadzilan Celestine Johnny Bouniu Chuah Rhun Kiet Dahlila Kamat Farah Hanim Abdullah Faridatul Akma Bahari Fariz Abdul Munir Hadri Mohd Aidnil Hazwan Razak Izdihar Abdul Hapiz Izyan Khairuddin Jovan Nair Liyana Zainal Ariffin Martin Huan Guikai Mohd Amir Moslim Mohd Faiz Abdul Razak Mohd Faiz Fuazi Welfare Officer Liason Officer Academic Officer Activities Officer IT Officer Mess Officer   Mohd Safwan Abd Rahman Mohd Sharmin Mazlan Muhammad Rafiq Hamdan Muhd Husyaini Hasni Nabila Mohd Yusoff Nadiah Lotfy Nicholas Lai Xin Onn Nik Nathasha Hani Nik Isahak Nor Farhana Mohd Fazly Nor Syahira Mohd Shahib Norasyiqin binti Baharuddin Normazura Chik Omar Nur Asiah Abdul Rahman Nur Atiyah Mohd Nor Nur Badriah Burhan Raihana Rahman Rusydina Zulkefli Suhaimi Abdul Farouk Wan Saidah Hanisah Wan Iskandar Zaid Wahid Zulqisti

Welcome and Introductions

Shazana Sofia Mustapa

 

·         The club president welcomed and thanked all members for taking time out to attend the meeting.

·         The meeting agenda was run through briefly.

 

Secretary Report

Khaidatul Nisa Mohamed Zabidi

 

·         The club secretary ran through the list of activities that were carried out throughout the year.

·         The list of activities are as stated below.

§  General Meeting

§  Barbecue

§  Bowling Night

§  Melbourne University Night Market

§  Easter Laser Wars Activity

§  Motivational Seminar

§  Inter-club Bowling’

§  Pak Lah’s Visit

§  General Meeting and barbecue

§  Festival of Nations

§  Brain Management Workshop

§  Piala Musim Bunga

§  En. Ezidy’s Visit and Fast Breaking

§  Annual General Meeting

§  Annual Dinner

·         Comments were made on successful activities and improvements that could be made.

 

Treasurer’s Report

Aishah Mastura Supian

 

·         The treasurer ran through a gross budget report.

·         Separate reports for activities were also reiterated.

·         The final tally in the treasury was not mentioned as the final yearly activity, the annual dinner, was not over.

·         The bank balance stands at AUD1000.

·         Improvements to the banking system were deliberated.

·         The club decided to allow the use of a Netbanking system, where the treasurer and one other authorized person would have access to the information.

·         The use of Netbanking will be implemented next year (2008).

 

Amendments to the Constitution

 

1.      Committee Term

 

It was decided that in order to serve on the committee, any interested party would need to be able to complete the entire year of study. This excludes participation by interested parties who graduate in the middle of the year.

 

1.

2.      Dual Roles of Committee

 

The high committee are not allowed to hold high posts in other committees. This is due to a breach of interest for the club.

 

3.      Voting Procedures

 

It was discussed if voting should be two thirds or simple majority in order to change part of the constitution.

 

Voting

 

Outgoing Committee 2007

 

President                     Shazana Sofia Mustapa

Vice President             Muhammad Zafril Aznor

Secretary                     Khaidatul Nisa Mohamed Zabidi

Vice Secretary             Zuriyaty Md Yusoff

Treasurer                     Aishah Mastura Supian

Welfare Officer           Muhammad Yusri Mat Lani

Liason Officer             Muhammad Ashraf Rozali

Academic Officer       Fatimah Az-Zahra’

Activities Officer        Fikri Akmal Mohamed Saleh

IT Officer                    Hairul Hazwan Drahman

Mess Officer               Eby Joharr Rubian Mohd Yusoff

 

Incoming Committee 2008

 

President                     Suhaimi Abdul Farouk

Vice President             Wan Saidah Hanisah Wan Iskandar

Secretary                     Khaidatul Nisa Mohamed Zabidi

Vice Secretary             Nur Asiah Abdul Rahman

Treasurer                     Chuah Rhun Kiet

Welfare Officer           Nur Rusydina Zulkefli

Liason Officer             Nicholas Lai Xin Onn

Academic Officer       Ajjrina Annuar

Activities Officer        Liyana Zainal Ariffin

IT Officer                    Mohd Amir Moslim

 

Meeting Concluded 5.00 pm